The Sisko Posted June 11, 2013 Share Posted June 11, 2013 I manage a website for an organization with ~5K users. The site has a variety of things that our users find valuable but the document management area of the site is dated and clunky. Hell, if I'm honest about it, calling it dated and clunky is probably being too kind. So I'd like input from any of you that have experience with document sharing/collaboration and other services implemented using anything other than SharePoint or Google Docs. So far, I've researched LifeRay, PBWorks, Kablink, and MangoApps to the extent possible without having a server to set them up on (we have developers that do all the programming, hosting, etc.) Any input, whether from the technical or user end would be greatly appreciated. Link to comment Share on other sites More sharing options...
chipwhich Posted June 11, 2013 Share Posted June 11, 2013 Need more information. What are you looking to do with your document sharing area? What does clunky and dated mean? Does everyone have access to all the docs or do you need to assign groups/permissions as to who can see what? What exactly don't you like about the way they are currently stored? Link to comment Share on other sites More sharing options...
The Sisko Posted June 11, 2013 Author Share Posted June 11, 2013 We'd definitely need permissions-based access/editing capability for individuals and groups. Regarding editing, I'd like our users to be able to collaborate on docs so they don't have to email files back and forth. Also, even though I mentioned document sharing, it's not limited to documents. We also store spreadsheets, powerpoints, image files, etc. We don't store much in the way of audio/video files but I wouldn't rule that capability out. Our current implementation suffers from the following problems: Files have to be downloaded, edited, then re-uploaded No drag and drop-moving from one folder to another requires download and re-upload Poor indexing/search capability Limited file sharing capability Uploads limited to one at a time Adding/moving top level folders requires developer time Users can't access publicly available documents while logged into the system This part of the site was OK when it was developed but it's definitely showing its age now. Link to comment Share on other sites More sharing options...
benskins26 Posted June 11, 2013 Share Posted June 11, 2013 Hi Yusuf06, Have you ever heard of Citrix ShareFile? I'd be happy to talk to you about it-it's a secure file sharing and data collaboration service, offering both hosted and on-premises options. If you PM me your email address, I can send you more info on it. (Full disclosure: I clearly work for said company haha). But reading through your needs, I'm confident that we can accommodate. Certainly worth taking a look at. Link to comment Share on other sites More sharing options...
Corcaigh Posted June 11, 2013 Share Posted June 11, 2013 Confluence from Atlassian has what you're looking for. Link to comment Share on other sites More sharing options...
The Sisko Posted June 11, 2013 Author Share Posted June 11, 2013 Great suggestions guys! Many thanks! Link to comment Share on other sites More sharing options...
CrabR Posted June 12, 2013 Share Posted June 12, 2013 we use google drive https://support.google.com/drive/answer/2424384?hl=en Link to comment Share on other sites More sharing options...
Cutter7 Posted June 12, 2013 Share Posted June 12, 2013 What do you use now? Link to comment Share on other sites More sharing options...
Sikbug Posted June 13, 2013 Share Posted June 13, 2013 My company is really good on this stuff, it's probably the most expensive one out there, but also most secure. Our clients are all huge companies for the most part. http://www.intralinks.com/ we also have a cheaper thing on there called via we just launched. Link to comment Share on other sites More sharing options...
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